This page will link you to forms (Checklists, printable report forms, local cealndars, and everything you need to 
Jump to: Event Instructions  |   Calendars  |  FAQ

Event Team Operations:

Here are your resources for events. Please make sure you are setup by following all steps above! Questions or Suggestions? You can also reach out on Discord.

FORMS/EVENT STEPS

Trainings, Suggestions, and links: @CraftNotesTeam on Instagram

1) PRE-EVENT: Print Event Team 1-sheet

Please print this 1-sheet if it is not provided for you for your event.

BE SURE TO NOTE ANY NEEDS (Table? Tent? Contact info? Special instructions for the day? This should all be noted in the GCal event, and you should confirm that you are prepared)

Event Team 1-sheet
  • Box Checklist (decor, etc)
  • Inventory (check for accuracy)
  • QR Link back here
  • QR Link to Report – Required!
2) AT EVENT: Sell books & Collect Emails!
  • Arrive on time to Set up. Be easy. Set up in best spot!
    (NOTE: Many times, spots are 1st come, 1st served, so you may choose to arrive early, set up, then return)
  • Have fun. Sell books! — Remember, you have to engage so pull people in!
  • Put things away; be sure to take inventory and put things away with care for next event.

♻️ Do your thing! Remember to be cool to staff, etc. Also, PLEASE DO NOT RUIN OUR THINGS. Sometimes this happens, but help us reduce waste and cost!

Tips:

  • Focus on sales
  • Slow? That’s ok, go take photos!
  • Pull people in. Engage. Don’t just wait for them to come to you.

Calendars

Here is a list of relevant events for our Event Team.

Please sign up and help work them!

If some of these times don’t work, you can still set up your own events (I’m happy to organize a little happy hour that fits in YOUR calendar) – if you’d want to go set up at a brewery a few different nights.

DON’T FORGET TO SAVE YOUR LOCAL EVENT TEAM CALENDAR!

🟣 Minnesota Event Team Calendar

FAQ

Help with following a calendar

How to Add this to your calendar (this is super easy!)

Instructions: iCal
Instructions: gCal

How do I collect Payments?

As you are going to our events, you will need to use our POS system. Please use Square (Setup: Step 6 above)

Can I accept Cash? What do I do with it? If doing cash how do I make change?

YES. Please take cash. It should log in Square with checkout.

You can round for nearest dollar related to sales tax.

Please keep the cash separate. (I like to add $30 in small bills to my pocket; this is “craft notes cash” — You will make change out of that, and keep all sales cash together (you will then be responsible to send us Cash – $30; the amount that was yours)

Can I accept Cash? What do I do with it? If doing cash how do I make change?

YES. Please take cash. It should log in Square with checkout.